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supplier-audit-questionnaire-builder

Build and score supplier audit and self-assessment questionnaires for approving new suppliers or re-evaluating existing ones (ISO 9001 8.4, IATF 16949 8.4.2, AS9100): questions chosen by supplier type (machining, electronics, chemical, distributor, service) and risk level, weighted sections (management system, contract review, sub-tier control, process control, inspection and measurement, nonconforming product and CAPA, traceability and delivery, commodity specifics such as ESD, MSL, IPC-A-610, batch records, CoA, authorized-channel sourcing), knockout questions, evidence to request, and a 0-3 scoring scale. Scores completed questionnaires by section and overall, applies knockouts and returns approved, conditional (with improvement plan) or not approved. Covers supplier risk classes and on-site vs self-assessment. Use when onboarding a supplier, preparing a supplier audit, sending a supplier self-assessment, or deciding supplier approval.

Manufacturing & Industrial Operations / Quality Management & ISO 9001v1.0.0Updated OCT 25 20262 references2 scripts

Supplier approval should depend on evidence that the supplier controls what matters for your product. scripts/questionnaire.py assembles a weighted questionnaire for the supplier's type and risk; scripts/score_questionnaire.py scores the answers, applies knockout questions and gives the approval decision.

Trigger Conditions

Activate this skill when the user:

  • Is onboarding a new supplier and needs a self-assessment or audit questionnaire
  • Is preparing an on-site supplier audit
  • Has a completed questionnaire and needs a score and approval decision
  • Asks what to check at a machining, electronics, chemical, distributor or service supplier

After approval, the supplier goes on the approved-supplier-list-manager and is monitored with supplier-quality-scorecard-builder.

Workflow

text
1. CLASSIFY -> supplier type and risk (product impact, process complexity, spend, supply risk)
2. BUILD    -> python scripts/questionnaire.py --type machining --risk high --csv > sa.csv
3. SEND     -> supplier answers 0-3 with evidence for every 3; high risk: verify on site
4. SCORE    -> python scripts/score_questionnaire.py sa.csv
5. DECIDE   -> approved / conditional with improvement plan / not approved
6. RECORD   -> ASL entry with risk class, scope, decision, re-assessment date

Question Selection

RiskSections included
lowManagement system, process control and inspection (manufacturers), nonconforming product, distributor/service specifics
medium+ contract review and planning, sub-tier control, traceability and delivery
high+ commodity specifics (machining, electronics, chemical) and on-site verification

Knockout questions ([KO]) cover accredited certification, controlled instructions, calibrated gauges, segregation of nonconforming product, authorized sourcing for distributors and competence for services. Full question sets with evidence: question-sets.md (add questions there; the script reads it).

Decision Rules

DecisionRule
NOT APPROVED (knockout)Any KO scored 0 or 1, whatever the total
APPROVEDOverall >= 85% and no section < 60%
CONDITIONALOverall >= 70%; improvement plan for sections below 70%
NOT APPROVEDOverall < 70%
INCOMPLETEMore than 10% unanswered
text
Inspection, test and measurement                      4     58%
Overall weighted score: 89.5%
Decision: NOT APPROVED (knockout)
  knockout failed: 5.1 Are all gauges and test equipment calibrated and traceable to national (scored 1)

Risk classes, the scoring scale, self-assessment bias, improvement plans and weighting: scoring-and-approval.md.

Output Format

Deliver:

  1. Supplier classification - type, risk class and why.
  2. Questionnaire - sections, weights, questions, evidence requested, KO marks.
  3. Score - section and overall percentages, knockouts, decision.
  4. Improvement plan (if conditional) - gap, action, evidence, due date, verifier.
  5. Re-assessment date and monitoring method.

Scripts

bash
python scripts/questionnaire.py --type electronics --risk high
python scripts/questionnaire.py --type distributor --risk low --csv > sa.csv

Exit codes: 0 printed, 2 invalid type or risk.

bash
python scripts/score_questionnaire.py completed.csv
python scripts/score_questionnaire.py completed.csv --approve 90 --conditional 75

Scores: 0-3 (or no/partly/mostly/yes) and na. Exit codes: 0 approved, 1 conditional / not approved / incomplete, 2 read or format error.

Additional Resources

FileContent
question-sets.mdWeighted sections and questions by supplier type and risk, knockouts, evidence (read by the script)
scoring-and-approval.mdRisk classes and assessment depth, scoring scale, decision rules, improvement plans, weighting
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