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approved-supplier-list-manager

Manage and audit an approved supplier list (ASL) / external provider register for ISO 9001 8.4.1, IATF 16949 8.4 and AS9100 8.4.1: supplier status (approved, conditional, probation, pending, disqualified), scope of approval by commodity and process, risk class, certification and expiry, re-evaluation intervals by risk, conditions with end dates, single-source contingency, approver and customer-directed sources. Audits the list for expired or expiring certificates, overdue re-evaluations, conditional or probation status past its decision date, high-risk suppliers without the required certification, single-source suppliers without backup and missing approvers, and checks purchase orders for suppliers that are off-list, disqualified or pending, or buying outside the approved scope. Covers ERP blocks, PO requirements, off-list and emergency purchases. Use when maintaining the ASL, preparing for an audit of purchasing, or after an off-list purchase.

Manufacturing & Industrial Operations / Quality Management & ISO 9001v1.0.0Updated OCT 25 20262 references1 script

The ASL is only a control if it is current and purchasing cannot bypass it. Audit findings usually come from four places: expired certificates, re-evaluations never done, conditional suppliers left conditional for years, and purchase orders placed with suppliers or for processes the list does not cover. scripts/asl_audit.py checks all four.

Trigger Conditions

Activate this skill when the user:

  • Maintains an approved supplier list or external provider register
  • Is preparing for an ISO 9001, IATF 16949 or AS9100 audit of purchasing
  • Found material bought from an unapproved supplier, or outside a supplier's scope
  • Asks how often to re-evaluate suppliers or what statuses to use

New supplier approval: supplier-audit-questionnaire-builder; performance data for re-evaluation: supplier-quality-scorecard-builder.

Workflow

text
1. STRUCTURE -> ASL columns and statuses (asl-structure.md)
2. AUDIT     -> python scripts/asl_audit.py asl.csv --today YYYY-MM-DD
3. POs       -> python scripts/asl_audit.py asl.csv --pos last_month_pos.csv --today YYYY-MM-DD
4. FIX       -> off-list or out-of-scope buys: quarantine, NCR on purchasing, close the system gap
5. DECIDE    -> conditional / probation past end date: approve or disqualify
6. PREVENT   -> ERP status block, scope codes, certificate watch (purchasing-controls.md)

Checks (asl_audit.py)

CodeSeverityProblem
AL001highPO with an off-list, pending or disqualified supplier
AL002highPO outside the approved scope
AL003mediumCertificate expired or expiring
AL004mediumRe-evaluation overdue (12 / 24 / 36 months by risk)
AL005mediumConditional / probation past its decision date or without one
AL006mediumHigh-risk supplier without required certification
AL007lowSingle-source high-risk supplier without backup
AL008lowNo approver
text
AL002 [high] PlastiForm: PO PO-9004: 'anodising' is outside the approved scope (injection moulding)
AL005 [medium] CastCorp: probation ended 2026-09-30: decide approve or disqualify

ASL columns, status meanings, standards' requirements and re-evaluation intervals: asl-structure.md. ERP blocks, PO requirements, off-list and emergency purchases: purchasing-controls.md.

Output Format

Deliver the ASL summary (counts by status), the findings ordered by severity with the action and owner for each, decisions needed (conditional / probation suppliers), and system fixes to prevent recurrence.

Scripts

bash
python scripts/asl_audit.py asl.csv --today 2026-10-24
python scripts/asl_audit.py asl.csv --pos pos.csv --today 2026-10-24 --require-cert "IATF 16949" --warn-days 60

ASL columns: supplier, status, scope (;-separated), risk, certification, cert_expiry, last_evaluation, approved_by, condition_until, single_source, backup. PO columns: po, supplier, scope, date. Exit codes: 0 no high findings, 1 high findings, 2 read or usage error.

Additional Resources

FileContent
asl-structure.mdRequirements, ASL columns, statuses, re-evaluation intervals
purchasing-controls.mdERP blocks, PO requirements, off-list purchases, emergency buys
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